Dear IFSA World, Would you like to become more involved with what happens in IFSA? A new opportunity is here— you can now apply to become an IFSA Official for the 2018-2019 period! We are on the search for TWO Asia-Pacific Regional Representative (RR). This is an individual who is based within the Asia-Pacific region and able to act as the vital communication and information link between IFSA 7 and the Local Committees (LC) in his/her region. Please find the full list of duties, responsibilities and tasks beneath. Being an RR is a fun and exciting role which allows your to grow personally and professionally whilst gaining a deeper understanding of IFSA. You are a vital component within the IFSA network and we welcome your application! How to apply: You must provide the following documents. Both documents (1 & 2) must be submitted as a SINGLE PDF file.
- A letter from your Local Committee (LC) President verifying that you are a member of the LC.
- A motivation letter and strategy for the position (not more than 1 page, font size 12)
- A three (3)-minute video about your motivation and the strategy for the position.
- Why do you think that this position is important for IFSA?
- How much time will you be able to commit to carrying out this position’s tasks?
- Why would you want to become an official for this position?
- How would you achieve this position’s main tasks?
- Do you think you have the right skills for this position? What are they?
- What international events are relevant for your position, and will you be able to attend them?
- What, from your understanding of the role (and in case of Liaison Officers, the understanding of the partnership) do you think your work will be focused on?
- What would your key goals for the year be?
- Introduce RRs
- At the beginning, write an e-mail to every LC to introduce RRs and ask them to send you brief information about their activities, problems and what they are expecting from you.
- Update LCs’ Contact details
- Contact the president of each LCs and ask him/her to inform RRs if the contact person changes. Especially in the beginning of year.
- If some LCs doesn’t reply to your email, you can try other method: asking to a friend who is studying in the LC, contacting through Facebook, Instagram, WhatsApp etc.
- Forward updated list to all the LC Presidents and to the membership Councilor to keep them posted
- Update your region’s status. Continue to improve the information available to each region on the region IFSA website/FB page
- Make sure every member LC from your region is also shown on the homepage
- The official list of IFSA member LCs are kept in the membership database accessible by the membership councilor.
- To make changes on the homepage keep in contact with the Web commission
- Encourage LCs to provide relevant information
- Enhance information exchange
- Forward all the important information from IFSA to the LCs (mail, Facebook)
- Keep each LC has at least one person registering to IFSA World mailing list
- Report your region’s current situation to IFSA7 as well as to the ifsaworld.
- Provide information about your region (activities) when needed
- Cultivate and expand the Regional IFSA Community
- Encourage local initiatives and regional forestry student meetings to improve exchange and communication within each of the IFSA regions.
- Ensure yearly Regional Meetings, to offer more opportunities for students to join the network
- Pre-select next year’s host LC for the Regional meeting during the current Regional meeting
- send out an open call to host the meeting more than one year ahead
- Take a leadership role in organizing regional meetings which includes helping regional meeting OCs get sponsorship for meetings
- Hold workshops at the Regional Meeting explaining IFSA and Statutes to new participants
- Encourage the members to attend meetings like IFSS, Regional Meetings, Conferences, etc. and to seek for accessible funding to sponsor members to attend.
- Encourage your LCs to organize local events/partnership program for IFSA members or forestry students
- Improve communication within and between each IFSA region.
- Ensure good communication with existing LCs.
- Are you using the right communication channel?
- Does everyone get the information needed?
- Maintain Regional Facebook Page/Group
- keep in contact with the Social Media Sub-Commission
- Ensure good communication with existing LCs.
- Ensure a proper, detailed handover process to the next representative
- highlights specific issues that need attention
- All-important files, account details (FB PAGE), and published materials
- stay in contact with former Representative and learn from their mistakes and what to do
- Find new LCs
- Keep updating the list of prospective LCs in different countries
- Keep in touch with contact person in each country
- Ensure communication is provided and improved with potential members that have shown any interest.
- Participate in monthly coffee hour sessions or online forums to encourage, share ideas, and make progress towards greater regional coordination of events.
- Consider about new membership applications and direct them for a suitable approving by Council.
- Reply to any needs, which need your attention as soon as possible.
- Create time to check your inbox regularly.